Running a small business remotely has its advantages—but it also means your team needs to stay connected, organized, and efficient without being in the same room.

Fortunately, AI tools can help with this. From better meetings to collaborative workspaces, here are 6 tools that make remote teamwork smoother for small business owners and their teams.

1. Otter.ai – Turn Team Meetings into Searchable Notes

Otter.ai records conversations and turns them into written transcripts. Instead of relying on memory or handwritten notes, your whole team can refer back to important discussions anytime.

Why teams use it:

• Everyone stays on the same page
  

• Missed a meeting? Read the summary
  

• Great for project handovers and follow-ups

2. Scribe – Instantly Create Process Guides

Need to show a team member how to do a task? Scribe lets you record it once, and it automatically creates a clear, step-by-step guide with screenshots and instructions.

Perfect for:

• Onboarding new team members
  

• Documenting repeated tasks
  

• Sharing workflows across roles

3. Krisp – Noise-Free Virtual Meetings

Krisp uses AI to remove background noise during calls. Whether someone’s working from a café or a busy home, Krisp helps keep conversations clear.

Helpful for:

• Improving audio quality on Zoom or Slack
  

• Reducing distractions during team calls
  

• Maintaining professionalism in client meetings

4. ClickUp AI – Keep Tasks and Communication in One Place

ClickUp helps manage tasks, deadlines, and team communication. With AI features, it can also summarize long discussions, help with writing, and suggest next steps.

Why it’s useful for small teams:

• Everyone knows what needs to be done
  

• Easier to manage multiple projects
  

• Reduces back-and-forth emails

5. Slack – Fast, Flexible Team Communication

Slack is a popular team chat app. It supports real-time messaging, channels for different projects, and now includes AI-powered search and reminders.

Why teams rely on it:

• Stay in touch throughout the day
  

• Organize chats by topic or client
  

• Quickly find past decisions or links

6. Stunning.so – Build and Edit Websites as a Team

Stunning.so is an AI website builder that lets you and your team collaborate in real time. You can create a website together, make edits, and give feedback—all in one shared workspace.

Why small business teams use it:

• No need to wait for a developer
  

• Everyone—from marketing to sales—can contribute
  

• Make edits live with your team from anywhere
  

Whether you're launching a new service, or building a landing page, Stunning.so makes it easy to work together—remotely.

Remote Doesn’t Mean Disconnected

As a small business owner, keeping your team aligned is key—especially when you're not in the same place.

These AI tools don’t just automate tasks—they support real teamwork, clear communication, and shared progress.

It’s one less thing to worry about, and one more way to keep everyone in sync.